Vend with
Krewphoria

Welcome Vendors & thank you for your interest in participating in Krewphoria's Nightmare B4 Kristmas Holiday Market & Spooky Costume Party! Please read the information below before filling out your application.

Nightmare B4 Kristmas

Holiday Market & Spooky Costume Party

Saturday, November 21st

Application Deadline:

Monday, November 2nd

1. Booth Space & Setup:

• Setup Hours: Vendors may begin setting up their booths at 9:00 AM on the day of the event.

• Booth Size: Each vendor is allocated a 6 x 6, 8 x 8, or 10' x 10' space. Please request a 10' x 10' space if using a canopy.

• Larger Displays: Vendors requiring additional space must notify the organizer in advance.

• Space Assignment: Spaces are assigned on a first-come, first-served basis.

2. Load-In & Parking

• Vendor Load-In: Begins at 9:00 AM on each day of the event

• Load-In Location: Access the event venue via driving up to the large garage doors for unloading. (A map will be provided).

• We ask vendors to unload efficiently and then move their vehicles promptly.

• Free parking is available around the fairgrounds

• A wagon or rolling cart is highly recommended to make load-in easier.

3. Event Hours & Breakdown

• Market Hours: 11:00 AM to 6:00 PM

• Costume Party Hours: 7:00 PM to 11:00 PM

• Market Breakdown: Begins promptly at 6:00 PM - Must be packed up by 7:00 PM

• Costume Party Breakdown: Begins promptly at 11:00 PM

• Cleanup: Vendors are responsible for removing all trash and leaving their space clean. Please leave your space as you found it.

4. Safety Compliance

Canopy Requirements (if outside):

• Per City of Ellensburg Fire Code, all canopies used in public events must be:

  • Made of fire-resistant material that complies with NFPA 701 standards.

  • Clearly labeled as flame-retardant.

  • Properly weighted with at least 25 pounds per leg (no stakes permitted on pavement).

• It is the vendor's responsibility to ensure compliance. Non-compliant vendors may be asked to take down their setup.

• Be prepared for those famous Ellensburg winds. Unsecured canopies are a safety risk and may be removed by event staff if deemed unsafe.

5. Vendor Fee & Donation

• Non-refundable Registration Fee: A non-refundable registration fee of $40-$60 TBD is required to reserve your booth space for each event. This fee ensures that your spot in the market is officially reserved. Please confirm with Krewphoria Events before paying your fee.

• Payment Methods: Payments can be made via Venmo, cash, or check. Payment must be received by the Organizer by Monday, November 9th to confirm your participation in the event.

  (Please make check payment to: Krewphoria Events)

• Donation: One donated item from each vendor will be placed into a gift basket fundraiser benefiting Aspen Victim Advocacy Services.

6. Permits & Licensing

• Vendors selling food or beverages must:

  • Have all required permits from Kittitas County Public Health.

  • Display permits at their booth.

    
    

Submit copies to the organizer before November 11, 2026.

7. No Guarantee of Sales

• Krewphoria Events and the Kittitas Valley Event Center do not guarantee attendance numbers, sales volume, or vendor profitability. Participation is voluntary and vendors assume all business risk.

8. Rights & Responsibilities

• Vendor Rights: Vendors retain full ownership and rights to their products and services, including all profits derived from sales at the event.

• Use of Event Name and Logo: Vendors are granted permission to use the Nightmare B4 Kristmas name, logo, and promotional materials to promote their participation.

• Vendor Product Responsibility: Vendors are solely responsible for the safety, quality, and effects of their products. Please ensure that all products sold are safe for public consumption or use.

9. Liability & Indemnification

• Vendor Insurance: Vendors are responsible for maintaining any licenses, permits, and insurance required for their business. Krewphoria Events' event insurance does not provide insurance coverage for individual vendors or their products.

• Vendor agrees to indemnify and hold harmless Krewphoria Events, the Kittitas Valley Event Center and Kittitas County, including representatives and volunteers, from all claims, liabilities, damages, losses, or expenses arising from Vendor participation.

• Krewphoria Events, the Kittitas Valley Event Center and Kittitas County are not responsible for any loss, damage, or theft of items belonging to the Vendor.

10. Public Statements & Reputation

• Vendors agree to communicate professionally regarding the event, Krewphoria Events, and the Kittitas Valley Event Center in public forums, including social media.

• Vendors are encouraged to bring any concerns directly to Krewphoria Events for resolution.

• False, defamatory, or intentionally harmful public statements may result in denial of participation in future events and further action as permitted by law.

  
  

11. Cancellation and Refund Policy

• If the Vendor cancels participation the 1st of the month, a refund of 50% will be provided.

• Cancellations made on and after the 1st of the month will not receive a refund.

• If the event is canceled by the Organizer due to unforeseen circumstances (e.g., extreme weather, government restrictions), a full refund will be issued.

12. Confirmation

You will receive a confirmation message once your vendor space has been approved and payment instructions are sent. Spaces are limited so early commitment is encouraged!

Please fill out the application below. ⤵️

Please note, The City of Ellensburg states participating for-profit vendors at bazaars/craft fairs may need a city license fee of:

• $5/day per vendor, unless they already have the applicable city license or qualify for an exemption.

These utilities are not guaranteed. If needed, please request in advance:

By signing below, the Vendor acknowledges they have read and agree to all event policies, setup requirements, payment terms, and event guidelines listed on this page and within this application.

Vendor understands that submission of this application does not guarantee acceptance into the event.

Thank you for your submission!

We're so excited to have you be a part of our Spooky Holiday Event!